Wickford Art Association
Tuesday-Saturday: 11am - 3pm
Sunday: 12-3pm
Closed Mondays


Wickford Art Association
36 Beach Street
Wickford, Rhode Island 02852-5745
Phone: (401) 294-6840
 
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Application, Instructions, Rejury List and Tax Permits

Application and Instructions

Jury & Rejury:  Artists that exhibited last year and due for Rejury will appear on the Rejury List. If you did not exhibit last year (2014) or you are a new applicant, you must submit images for Jury. Please read our Instructions for complete details on the Jury process.

If you have any questions, please email the Festival Director at festivaldirector@wickfordart.org

FEES AND PERMITS

Application and Jury Fees

Non-Members of Wickford Art Association:

  • The 10’x10’ booth fee is $240, jury fee is $35 and artist must submit images to jury for each medium.  If artist exhibits for three consecutive years, artist must rejury every three years. If you did not exhibit last year (2014) or you are a new applicant, you must submit images for Jury.

WAA Juried Artist Member (JAM) and General Artist Member (GAM) pricing:

  • Juried Artist Members: (JAM) must be a WAA Member in good standing as of January 1, 2015. JAM 10’x10’ booth fee is $200 and NO jury fee. JAM’s are exempt from the jury process in their JAM medium(s), unless their medium(s) changes.
  • General Artist Members: (GAM) must be a WAA member in good standing as of January 1, 2015. GAM 10’x10’booth fee is $200, jury fee is $35 and GAM must submit images to jury. GAM must rejury every 3 years. If you did not exhibit last year (2014) or you are a new applicant, you must submit images for Jury.
  • Splitting Booths: Total booth fee is $220 ($110 per GAM/JAM artist). Any combination of two (2) GAM / JAM artists may split a 10’x10’ booth IF it is the first time exhibiting at the Wickford Art Festival for both artists. The jury fees apply as stated above (GAM’s must jury) and members must be in good standing. Splitting a booth is allowed one time only for each artist.

The Wickford Art Festival is a juried, fine art festival and doesn’t allow functional art.
Food Vendors should contact the North Kingstown Town Hall, Clerks Office at 401-294-3331.

TAX PERMITS
Although original and limited edition artwork is now exempt from sales tax (certain restrictions apply), the state of RI requires that every artist has a Temporary (before booth set-up) or Annual Retail Sales Permit.

  • Temporary Retail Sales Permits may be purchased onsite at Festival Registration: bring a separate check for $10 payable to RI Division of Taxation.
  • Annual Retail Sales Permits ($10) may be purchased online at http://www.dor.ri.gov/taxforms/sales_excise/sales_use.php prior to the festival. RI Certificate of Exemption applications are available here too.
  • The State of RI requires Wickford Art Association to keep a copy of your permit(s) on file. If an artist has annual permit and a Certificate of Exemption, please submit current copies of both with this application or bring copies to festival registration.
  • The Town of North Kingstown requires the artist’s Date of Birth and Social Security # or EIN (requested on festival application). Please help us comply – your information will be kept secure.

For any artist with a Temporary Sales Permit that has collected taxes, it is mandatory that a separate check payable to the RI Division of Taxation for tax collections be turned in to the Festival Director by 6:00 PM, Sunday July 12, 2015 at the close of the Festival.

PERMIT SUMMARY
Below is a summary of the Temporary and Annual Retail Sales Permit process from the state of RI. Although we didn’t make the rules, we admit that it is complicated so figure out which category fits your situation best. Please contact the Festival Director, RISCA or RI Division of Revenue with any questions. Submit with your application or bring to festival registration copies of your Annual Retail Sales Permit and Certificate of Exemption if you already have them - we are obligated to have copies on file.

If an Artist lives and works in RI and the Artist already has a RI Sales Tax Permit AND a RI Exemption for the Sale of Artistic Works (hereafter called “Exemption), that Artist does not have to apply for a Temporary Retail Sales Permit or Exemption (they already have it). The Artist reports their sales directly to the RI Division of Taxation. Copies of both permits must be submitted with application or at festival registration.

If an Artist lives and works inside RI and does not have a RI Sales Tax Permit or an Exemption, then the Artist must purchase a Temporary Retail Sales Permit at the Festival registration. Artist must provide their EIN# or Social Security number as well as a check for $10.00 payable to the RI Division of Taxation at Festival registration. The Artist will now be eligible to sell art exempt from sales tax under the Wickford Art Associations blanket Certificate of Exemption. On Sunday 7/12/15, at the conclusion of the Festival, the Artist must submit to the Wickford Art Association their Sales Tax Return (pg 3, pink form) with payment for any items subject to sales tax. WAA will provide the form when you register. In addition, the Artist must also fill out and submit a reconciliation of the sales of artwork. Failure to submit the sales tax return or the reconciliation will prevent the Artist from being able to participate in future shows (this is the RI Law, not WAA).
NOTE: Please bring two (2) blank checks to the Festival: one check for the $10 permit and one check for any applicable RI state sales tax to be paid, if applicable, at the conclusion of the show.

If an Artist lives and works OUTSIDE of RI and does not have a RI Sales Tax Permit or Exemption, then the Artist must purchase a Temporary Retail Sales Permit at the Festival registration. Artist must provide their EIN# or Social Security number as well as a check for $10.00 payable to the RI Division of Taxation. The Artist will now be eligible to sell art exempt from sales tax under the Wickford Art Associations blanket Certificate of Exemption. At the conclusion of the Festival, the Artist must submit to the Wickford Art Association (WAA) a Sales Tax Return (pg 3, pink form) with payment for any items subject to sales tax. WAA will provide the form when you register. In addition, the Artist must also fill out and submit a reconciliation of the sales of artwork. Failure to submit the sales tax return or the reconciliation will prevent the Artist from being able to participate in future shows (this is the RI Law, not WAA).

NOTE: Please bring two blank checks to the Festival: one check for the permit and one check for any applicable RI state sales tax to be paid, if applicable, at the conclusion of the show.

If an Artist lives and works OUTSIDE of RI and already has a RI Annual Sales Tax Permit, at the conclusion of the Festival, that Artist will still need to file a Sales Tax Return (pg 3, pink form) with payment for any items subject to sales tax and a reconciliation of the sales and activity of the show with the Wickford Art Association. WAA will provide the form when you register. The Artist is not required to purchase the $10 Temporary Retail Sales Permit because they already have a State Sales Tax Permit, but is required to fill out the Sales Tax Return form. The RI Law does not allow artists living outside of RI to have a Certificate of Exemption number so these artists will fall under the WAA’s Certificate of Exemption (WAA exemption number will be provided at Registration). Failure to submit the Sales Tax Return or the reconciliation will prevent the Artist from being able to participate in future shows (this is the RI Law, not WAA).
Please submit a copy of your annual permit with your festival application or at festival registration.

NOTE: Please bring one blank check to the Festival for any applicable RI state sales tax to be paid, if applicable, at the conclusion of the show.

Per state law, Sales Tax Permits and Exemptions must be displayed during the Festival!

Also, the State of RI requires that the Artist’s assigned exemption number or the Wickford Art Association's exemption number must be entered on the customer’s invoice. Artists using the Wickford Art Associations Exemption number will be provided that number at registration.

For more information, please visit these websites:

RI Division of Taxation Annual Retail Sales Permit Application link:
http://www.tax.ri.gov/taxforms/sales_excise/sales_use.php

RI Division of Tax Sales Tax Exemption Application link:
http://www.tax.ri.gov/forms/2013/Excise/Artistic%20Works%20Sales%20Tax%20Exemption.pdf

RI Division of Taxation Advisory (November 2013):
http://www.tax.ri.gov/Tax%20Website/TAX/Advisory/ADV%202013-25.pdf

RI State Council on the Arts ~ additional information and contact info:
http://www.arts.ri.gov/projects/salestax/index.php



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